Trustees of the Richmond Library
Richmond Free Public Library
2821 State Road, Richmond
Library Trustees’ Meeting
May 9, 2019 5:00 pm

Call to order: 5:00 pm
Attendance: Kristin Smith, Nanci McConnell, Lisa Donfried, Candy Mountain, Kathryn Wilson
Approval of March’s minutes: approved
Approval of April’s minutes: approved
Correspondence: none
Old Business:
• CW/MARS and Anteris meeting – Kristin attended and Mark facilitated a meeting with CW/Mars and Anteris representatives. Anteris is the town’s technology rep and manager of the library computer server. Both service different aspects of our computer internet system. Mark will make a decision by May 15 as to who will be our repo for wired and wireless service.
• Behavioral Policy – we reviewed, modified and voted to approve a new behavioral policy for the library. It will be posted on the library’s website.
• “No guns allowed” signage: Mark advises to hold off on this until after July 1st in order to consult with the town’s legal rep.
• Tech talks by Candy: Candy has a list of programs for the next twelve months (one per month) that will help patrons with technical issues (cell phone topics, computer topics…)
New Business:
• Homebound delivery: we reviewed, modified and approved the flyer for the home bound delivery program. The program will allow home bound residents to have library materials delivered and picked up through arrangements with Kristin.
• Richmond Record: “From the Library” page in the Richmond Record discussed.
• US Census: Fr. Victor from the Marian Fathers will be at the library on T 6/11, Th 6/13, Sat 6/22, and Th 6/27 to recruit census takers to help with the 2020 census.
Municipal Building report: Kathryn report on the happenings with the MBC and Nanci reported on a conversation she had with the MBLC reps about upcoming budget issues.
Friends’ Report: Candy reported Friends Annual meeting will be held on June 11 at 3:30 pm Nancy also reported that Jeremy Rock Smith, a Richmond resident and chef at Kripalu, has revised their cookbook and has volunteered to be a speaker at the library, date TBD.
Meeting adjourned at 6:50 pm
Next meeting: June 13th at 5:00 (no scheduled meetings in July and August unless needed)


Previous Minutes

Richmond Free Public Library
Library Trustees’ Meeting
2821 State Road, Richmond, MA
April 11, 2019 5:00 pm
Call to order: 5:00 pm
Attendance: Nanci McConnell (by phone), Kathryn Wilson, Kristin Smith, Candy Mountain
Approval of March 2018 minutes: delayed until email vote
Correspondence: none
Old Business:
Lease: Kristin learned from Mark P that the lease was signed at a meeting with Selectmen the week before the planned March 27 meeting so Kathryn did not speak to Mark about this as planned.
Lively World: March 28th at 4:00 pm: 18 people attended the program with the Jennifer Trainer Thompson from Hancock Shaker Village. Discussion regarding the lower than average turnout and whether it was due to the subject matter or the time of day. Ruth Bass decides on the time of programs.
CW/MARS and Anteris meeting: Mark P suggested to Kristin that they have a meeting with both groups on April 25th to discuss which group would be tasked with maintenance and/or updates of the computer equipment at the library.
Update to Library’s patron Behavioral Policy – to be discussed at the May 2018 meeting
“No guns allowed” signage – Kristin will discuss with Mark as to what other municipal buildings are doing in regard to this proposed signage.
New Business:
“Tech Talks with Candy” : Candy is collecting topic ideas to use for monthly tech talks to be held on Thursdays at 3:00 p.m.
Municipal Building Committee Report: Kathryn reported a recap of the March MBC meeting : committee is moving forward with plan to hire an Owner’s Project Manager and pursue new building through town hiring protocols.
Director’s Report: Kristin reported:
Second State Aid payment was received. Total paid to Richmond for FY2019 was $2377.76
Idea of “home bound” delivery of library materials will be discussed in May.
Friend’s Report: Candy reported that the Friends approved money for a new chair
Meeting adjourned: 5:45 pm
Next meeting: May 9, 2019
Minutes submitted by K. Wilson
Richmond Free Public Library

Library Trustees’ Meeting
2821 State Road, Richmond, MA
March 14, 2019 5:00 pm
Call to Order: 5:06 pm
Attendance: Nanci McConnell (by phone), Kathryn Wilson, Kristin Smith, Candy Mountain, Lisa Donfried
Approval of February’s Minutes: Feb minutes approved by email
Correspondence: none
Old Business:
Lease: Mark is meeting with the Selectmen on Wed, March 27. Kathryn will speak to Mark prior to meeting to review the lease email.
Lively World: Jennifer Trainer Thompson (Hancock Shaker Village) : March 28th at 4:00 pm
CW/MARS and Anteris and shared computers: Mark and Kristin were to review this but the meeting hasn’t happened yet. This is an unresolved issue regarding which group provides service to library’s computers.
New Business:
The water test results came back on 3/5/19 – all clear.
Change in Safe Child Policy for library – Kristin wants to change this policy to specify that children between the ages of 10 and 12 may be left for specific meetings. The new wording was approved by Trustee vote. The new policy will be posted in the library and on the library’s website.
Behavior Policy: Kristin discussed examples of behavior policies from other libraries. She will email this to trustees for review. To be discussed at the May meeting.
The FY2019 budget is on target.
Municipal Building Committee Report: Kathryn gave an update from the last MBC meeting.
Director’s Report: March 2nd Spring Tonic program: this program was cancelled due to weather issues on that date. It will not be rescheduled this year.
Friends’ Basket: the date for the drawing of the “Made in the Berkshires” basket will be extended to the beginning of May.
Friends’ Report: Candy: none
Meeting adjourned: 6:10 pm
Next meeting: April 11th at 5 pm (no meetings in July and August unless needed)
Minutes submitted by K. Wilson



Richmond Free Public Library

2821 State St., Richmond, MA

Library Trustees’ Meeting

Feb. 14, 2019 5:00 pm

Call to order: 5:00 PM

Attendees: Kristin Smith, Candy Mountain, Lisa Donfried, Kathryn Wilson

Approval of Jan 2019 minutes: approved by email prior to meeting

Correspondence: FY2020 Legislative Agenda – Kristin shared paperwork from the MLS budget requests to the state legislature

OLD BUSINESS:

• Richmond Cultural Council – Kristin still hasn’t heard why we were not funded for the March Spring Tonic program (which has been funded in previous years). 11 of the 13 funded projects are arts/music programs so maybe they don’t want to fund non-arts programs.

• Lease – Kristin shared an email from Mark Pruhenski outlining his conversation with Margie Baldwin regarding new lease. New lease will be on a year-to-year basis, have specific wording for parking allowances, and there is no rent increase. This lease will be brought to the next BOS meeting for approval.

• MLS video – Kristin, Candy and Kathryn wrote/produced a 5 minute video for the MLS consultants to use at their workshops for libraries working on their new Strategic Plan. The video was filmed and sent via email to MLS with permission for it to be used at the workshops and linked to their website as an excellent example of a small town Strategic Plan.

• Richmond Library Budget: FY2020 budget submitted to the town is with an increase of 2.16% from FY2019.

• Friends Basket: Kathryn made a new “Made in the Berkshires” basket for the Winter Raffle. The Friends paid for this basket (expenses: $80) to be raffled at the end of March.

NEW BUSINESS:

Library Legislative Breakfast: Kathryn attended this breakfast in January in Williamstown. Budget requested to the state include an increase from FY 2019 for the category “State Aid to Regional Libraries” (now down 41% from highest funding) and an increase from FY2019 budget to category Library Technology & Resource Sharing” (now down 36% from high). The MBLC is seeking a new $250M bond authorization to support the Construction Program and an increase in its annual budget cap from $20M to $25M. Without the $250M bond, the construction projects that are currently on

the MPLCP waitlist will not be funded. Without the raise in annual cap, the last project on the waiting list will be funded in 2028, completed in 2033. $400M has been spent on the Construction Grant program since it started in 1987. Although dates have not been announced and future of program is somewhat uncertain, approximately 40 libraries plan to apply for Construction Grants in the next round!

Director’s Report:

• Kristin gave information that was learned at the Department Head Meeting with Mark Pruhenski. Decision was made to delay printing the planned brochure for the library as Kristin said that Mark suggested that nothing new be printed at this time because all town offices (including the library) may get new phone numbers in the near future.

• CW/MARS and Anteris and shared computers: CW/MARS has offered some service plans included in our membership. Kristin is choosing the “middle” support choice – CW/MARS will set up the wireless and network for the building, provide tech support, and maintain any non CW/MARS software issues including Windows, anti-virus or back-up.

• Upcoming program: Lively World event: Hancock Shaker Village Director Jennifer Trainor Thompson, author of a seafood cookbook, will be a guest speaker on March 28th t 4:00 pm

Friends’ Report:

• Candy reports that paperwork has been taken to the accountant for tax review and annual audit

• The Friends bought two printers – one B/W for patron use and one color printer for the office

Meeting adjourned: 6:05 pm

NEXT MEETING: March 14th at 5:00 pm

Minutes submitted by K. Wilson


Richmond Free Public Library

2821 State St., Richmond, MA

Library Trustees’ Meeting

January 10, 2019  5:00 pm

Call to order: 5:00 pm

Attendees: Kristin Smith, Candy Mountain, Kathryn Wilson, Nanci McConnell (by phone) 

December 2018 minutes: approved with changes           

Correspondence: Berkshire Library Legislative Breakfast invitation.  Kathryn will attend this breakfast on January 25, 2019 at Williams College Library.  Friends made a donation of $25 to this event.

Old Business: 

  1.  Cultural Council grant request for Spring Tonic program was denied.  Kristin will double check with the council to see what happened, but the event will go on as scheduled with other available funds.  It was very well received last year.

  2. “Brochure” for library: Kristin brought a sample mailer to show her idea of appropriate size and paper stock.  Kathryn will check into cost of printing.  This postcard style brochure could be part of the publicity plan outlined in our long-range plan.  It could be styled as 2 side-by-side bookmarks listing library offerings info.

  3. Trivia night: revisit this topic at a later date for spring event

  4. Other program ideas: Nanci reports that the chef from Kripalu is a Richmond resident, has a new cookbook, and would like to do a food demo/book signing at the library, maybe in May 2019.

  5. Furnace: Candy and Kristin report that the new furnace installation is complete.  Their opinions are that the air is “better”, now without the former “oily” smell, and also that the non-fiction room doesn’t feel as cold in the winter as it did before. 

New Business:

  1. New phone system was installed and Candy has left a updated outgoing message.  The new phones were needed as the old phone’s message could no longer be changed and library hours had changed!  It was paid for out of the Appropriated account (town expense acct).  Also purchased from that account: a portable microphone to be used for events.

Director’s Report:

  1. Budget to be submitted to town for approval: the minimum amount to request from the town in order to remain certified (and eligible for state funds) is $58,532.  The actual cost to run the library is about $63,000.  Trustees agreed to request the amount of last year’s budget plus an increase of 3% suggested salary increases, and including the adjustment to the budget’s 20% amount state requirement for materials.  The budget submitted to the town on Feb. 1, 2019 will be $59,240.

  2. Michelle Eberle, MBLIS Consultant who advised us on our long-range plan, emailed to say that MBLC staff has identified our long-range plan as an example of a high-quality plan and who like us to allow it to be used as one of three examples from various sized towns for training workshops!  They have asked us to send a short (5 min) video to introduce Richmond library and share tips on our successful plan.  Kristin will let Michelle know that we will participate and will ask Peter Cohen if he is interested in helping with the video.  MBLC suggests filming it on a phone and sending it (by 2/11) via Drop Box to be shown at six MBLC workshop locations between 2/28-4/5/19.  The video may also be posted to the MLS Vimeo site for workshop resource guides.  Congratulations to Kristin and Candy for their excellent plan and this recognition!

Municipal Building Committee report: Kathryn reported on Jan 8th meeting and progress of the MBC.  The next MBC meeting will be on Tuesday Feb. 12th at 5:30 pm at library.  All trustees are encouraged to attend.

Friends’ Report:

  1. Friends have approved $1000 for new printers for the library.  Black/white printer has been bought for patron computer use.  Candy will purchase a color laser printer for the office use.  Extra toner for both has also been purchased.

  2. Friends have approved $75-$100 for “raffle” basket for the spring.  Kathryn has agreed to make another “Made in the Berkshires” basket.

Asst Director’s Report: Candy’s cousin gave her lots of Richmond History info which Candy has added to the History Section.  Candy also added some RCS class photos from the 70’s through current years.  She will ask the public to help identify kids and teacher names in the photos.

Meeting adjourned: 6:15 pm

Next meeting: Thurs Feb 14, 2019 at 5:00 pm


Richmond Free Public Library Library

Trustees’ Meeting December 13, 2018 


   
Call to order: 5:05 pm


Attendance: Lisa Donfried, Kathryn Wilson, Nanci McConnell (by phone), Kristin Smith, Candy Mountain


Correspondence: none


OLD BUSINESS: Aromatherapy workshop on Nov 10, 2018:  18 people attended, well received


Library building lease: Kristin spoke to Mark Pruhenski. He will add language on parking requirements to lease.  Kristin didn’t know the length of the new lease.  New furnace installation has been completed.


Safety update: Kristin requested information from Mark regarding state requirements for safety equipment in municipal buildings.  He said that the MA law applies only to schools at this point.  He will investigate for funding and any upcoming laws requiring town buildings to have AEDs and tourniquet kits.  Narcon is also currently NOT required for town buildings.


Proposed Trivia night for 2019: no news
Library Brochure or postcard: no news


NEW BUSINESS:


Raffle Basket: Kristin would like Kathryn to put together popular “Made in the Berkshires” themed basket again for free raffle for patrons.  Kristin will look into money from the Friends for this.  Kathryn agreed to put basket together in early 2019.


Director’s report:  Kristin attended a Director’s Roundtable meeting on 12/4 at the Pittsfield Library.  CWMars policy was discussed.  A press release/email came from MBLC saying that they were seeking $250M in state funding to fund projects currently on the waiting list and future projects.  If they don’t get this additional funding and are only funded at current levels, then the current waiting list projects will be paid out ending in 2033!  No word on new applications for planning or construction grants. Solstice Celebration will be held at the library all day on Thursday 12/20 with refreshments served.   


Municipal Building Committee report: last meeting was held on 11/27/18.  Builder Chris May presented a proposal for concept and funding private funding ideas.  Committee will investigate, and Chris May will come back with cost estimates. Kathryn and Kristin will look at library space to propose walls, etc. to pass on to Chris.  The next MBC meeting will be held at the library on 1/8 at 5:30 pm.  

 
Friends Report: none

Adjourned: 6:02 pm

Next meeting: Jan 10, 2019 at 5:00 pm    

Minutes submitted by K. Wilson

New Meeting Information

Richmond Free Public Library

2821 State St., Richmond, MA

Library Trustees’ Meeting

Thursday

June 13, 2019  5:00 pm

Richmond Free Public Library

(2821 State Rd, Richmond)

Library Trustees’ Meeting

June 13th, 2019

5:00 pm

 

Call to Order:

Attendance:

Approval of May’s minutes: 

Correspondence:

Old Business:

                             CW/MARS and Anteris

                             Behavioral Policy

                             Richmond Record

                             

New Business:   Cornelia Brook Gilder – Saturday, June 29th at 11:00

                          

Municipal Building Report:

                           Kathryn reporting

Director’s Report: Third Grade Visit

          

Friend’s Report:  Candy

                            

Meeting adjourned:

Next meeting:



 

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